Global event travel support with documents, stays, and routing aligned.
International events often need tighter coordination between travel and hosting. We help simplify that flow through one enquiry desk.
An event abroad adds a layer that domestic planning never has to deal with: every guest needs a passport that is valid for long enough, a visa that arrives before the departure date, insurance, and a clear understanding of where they are going and what it costs them once they land.
Destinations we handle
Dubai and Abu Dhabi, Thailand, Bali and Indonesia, Singapore, Malaysia, Vietnam, Turkey and selected European cities. These are the destinations where Indian passport holders have workable visa routes and where the hotel and venue market can absorb a group of fifty to three hundred without splitting across properties.
What makes it harder than a domestic event
Visas for the whole guest list
A hundred guests means a hundred applications, each with its own passport validity, bank statements and travel history. The failure mode is not a rejected application — it is one guest who starts the process three weeks too late and misses the event. We build a visa tracker against the departure date, with a cut-off after which a guest is travelling on their own risk.
Where a mission asks only for an itinerary rather than a paid ticket, we issue flight itineraries with a live PNR and hotel vouchers so guests are not buying tickets before their visa is approved. The full category breakdown is on the visa services page.
Guest communication
One itinerary document, sent once, with the flight details, the hotel address, the transfer instructions and a single emergency number. Groups that receive four updates from three people end up confused and calling the wrong number at the airport.
Currency and payments
Guests pay for incidentals in local currency. Telling them what is included — breakfast, transfers, the welcome dinner — is more useful than a currency conversion table, because it tells them how much cash they actually need.
Lead time
Three to six months. The binding constraint is usually visa appointment availability, not the venue. Schengen and US appointments in particular can run weeks out, and a group booking that ignores that will compress everything else into the last month.
For the domestic version, see domestic events. For the overall event picture, see events.
