Wedding planning support for travel, guest stays, and celebration movement.
We help hosts coordinate the travel-heavy side of weddings with one enquiry flow covering movement, stays, and destination support.
A wedding is four logistics problems stacked on one weekend: getting people there, putting them up, moving them between functions, and getting them home. Decor and catering get the attention, but the parts guests actually remember are whether the pickup was on time and whether the room was ready when they arrived.
What we handle, and what we do not
We handle the travel layer — flights and trains for outstation guests, airport and station pickups, hotel room blocks, transport between hotel and venue, and departure transfers. We do not design decor, run the kitchen or manage the sound. Where a client wants a single point of contact, we coordinate with their decorator and caterer rather than replacing them.
Guest movement
The pattern across a three-day wedding is predictable. Guests arrive on a spread of flights from Thursday afternoon to Friday noon. The mehndi is at one venue, the sangeet at another, the wedding itself at a third. Departures begin before the last function has finished.
That means the transport plan is not a list of cars — it is a timetable. For a hundred guests, two coaches running a fixed loop between hotel and venue move more people with less confusion than twenty individual cars, and a tempo traveller covers the family group that needs to leave early and come back late. The baraat itself needs its own plan, usually a mix of decorated cars and one larger vehicle for the dhol and the crowd.
Room blocks
A block is a contract with an attrition clause. You commit to a minimum number of room nights, the hotel holds the rooms until a release date, and after that unsold rooms go back on sale. If you fill fewer rooms than the attrition threshold, you pay for the difference. Negotiating the release date and the threshold matters more than the headline room rate, and it is the single most common place where a wedding budget leaks.
Where the travel budget actually goes
- Peak-season room rates — November to February in Rajasthan and the Delhi NCR belt.
- Last-minute flights — guests who confirm late pay two to three times the early fare.
- Vehicle standby — cars held for six hours cost more than cars making three trips.
- Airport parking and venue parking — usually excluded from the quote and rarely small.
Domestic or international
A wedding in Jaipur or Udaipur needs permits, local transport and a room block. A wedding in Thailand or Bali adds passports, visas for every guest and travel insurance. The comparison is set out on the domestic and international weddings page, and the destination-specific version is on destination weddings.
Send us the date, the city, the guest count and the number of functions. That is enough to tell you what the transport and stay plan will look like and roughly what it will cost.
