Corporate event support with travel, stay, and guest movement aligned.
We simplify the travel-linked side of corporate events so teams can focus more on the event and less on scattered coordination.
A corporate event is a logistics problem wearing a hospitality costume. The agenda is fixed, the attendees have flights, the venue has a cut-off time, and any one of those slipping makes the rest of the day slip with it. Our job is the travel and stay layer underneath the programme.
Formats we handle
- Conferences and annual days — 100 to 500 attendees, usually in a metro hotel.
- Sales offsites and incentive trips — resort properties, mixed business and leisure.
- Dealer and channel meets — large groups arriving from multiple cities on the same day.
- Product launches — compressed timelines, senior guests, tight airport-to-venue movement.
- Training programmes — multi-day, fixed room blocks, predictable catering.
What we coordinate
- Venue shortlisting and contract review against the headcount and the agenda.
- Room blocks with a release date that matches the RSVP timeline.
- Flights and trains for attendees arriving from different cities.
- Airport pickups staggered against arrival times, not batched into one hour.
- Ground transport between hotel, venue and any evening programme.
- Departure transfers, which are the ones most often forgotten and most visible when they fail.
MICE groups
For 50 to 500 people, the constraint is never the venue — it is the arrival spread. A group of 200 landing across eleven flights over six hours needs a pickup plan, a holding area at the hotel for early arrivals, and rooms released progressively rather than all at a 2 pm check-in. We build the movement plan from the flight manifest rather than from the agenda.
Billing and compliance
Corporate clients need a GST invoice with the correct entity and GSTIN, a purchase order reference, and a per-head cost break-up that finance can reconcile. We provide that as standard. Advance and balance terms are agreed in writing before the block is confirmed.
Timeline
Six to eight weeks is comfortable for a 100-person offsite. Large conferences with senior attendees and fixed dates need three months, mainly because hotel inventory and flight fares both deteriorate sharply in the last three weeks. Peak-season dates in November and December should be locked earlier still.
For the wider event picture, see events. For stays specifically, see hotel booking, and for airport and venue movement, ground transport.
Send the date, the city, the headcount and the agenda outline. We will come back with a venue shortlist, a room block proposal and a movement plan in one document.
